Detailed Explanation of Freight Forwarding Air Freight Process

1. Inquiry

Eight elements of air freight inquiry:

1. Product name (whether it is dangerous goods or contraband)

2. Weight (charges involved), volume (size and loading model)

3. Packaging (whether wooden box, pallet or not)

4. Origin and destination airport (whether basic or not)

5. Time required (direct flight or connecting flight)

6. Request flights (services and prices vary among flights)

7. Type of bill of lading (main bill and sub-bill)

8. Required transportation services (customs declaration method, agency documents, whether to clear customs and deliver, etc.)

When the export enterprise provides detailed inquiry elements, the freight forwarder will formulate the most cost-effective plan and provide it to the export enterprise. Under normal circumstances, export companies are given a choice between one that is more expensive/faster than the other one that is cheaper/slower.

In addition, you need to understand that the freight rates will be different due to different airline services. Generally, the freight rates of common airlines such as CX/LH/KE/EK/SQ/TK/CZ are relatively expensive, but the services are also relatively good. .

2. Receive shipping instructions

After the export enterprise and freight forwarder confirm the price, the export enterprise will provide cargo-related information: BOOKING (booking authorization letter), packing list, declaration elements, etc. The power of attorney for international air cargo must indicate the consignor, consignee, destination, scheduled flight date and airline, destination, number of pieces, weight, and volume.

3. Data review

After receiving the customer's cargo documents, we will immediately review whether they are correct and whether there are special instructions, and confirm the destination port requirements with foreign countries, such as certificate of origin, certification inspection and other related document requirements.

4. Booking

Provide cargo-related information to the airline, and the airline will arrange space and flights based on actual conditions. After booking the space, inform the export company of the relevant information.

5. Entering a warehouse

There are two ways of warehousing, one is by the consignor delivering the goods himself, and the other is by the freight forwarder picking up the goods at your door.

1. Self-delivery by the consignor: The freight forwarder provides the consignor with a warehouse entry diagram, indicating the warehouse entry number, contact person, phone number, delivery address, time, etc., so that the goods can be entered into the warehouse promptly and accurately.

2. Freight forwarder comes to pick up the goods: The shipper needs to provide the freight forwarder with the specific pick-up address, contact person, phone number, time and other relevant information to ensure that the goods are put into the warehouse in time.

After the goods enter the freight forwarder's warehouse, the freight forwarder arranges tallying, weighing, and ordering, and sends the weighing information and volume data to the export enterprise for confirmation. Generally includes the number of pieces, gross weight, size/volume. And make a note that the final data is subject to the bill of lading data issued by the airport.

6. Delivery from warehouse to airport

The freight forwarding warehouse takes out the warehouse and delivers it to the airline airport warehouse for pre-allocation.

7. Export declaration

A. Document declaration: After the customs declaration documents are complete, the customs declaration department of the freight forwarder will send the declaration information to the customs, or the export enterprise will arrange for a customs declaration company to declare to the customs. After the customs review is correct, the customs officials will declare it on the original waybill for shipment. Stamp the release stamp.

B. Customs declaration through agency documents: The shipper provides the box list and invoice, and the customs declaration department of the freight forwarder sends the declaration information to the customs. After the customs review is correct, customs officials will stamp a release stamp on the original waybill used for shipping.

8. Installation

Airlines arrange cabins, load aircraft for transportation.

9. Bill of lading confirmation

Final confirmation of cargo data, consignee and consignor information, etc. with the customer, and issue a bill of lading.

10. Destination Airport Operations

The destination airport branch or agent arranges customs clearance, tax payment, and delivery.

11. Cost settlement

Issue bills to export companies to settle freight charges.